Long Range Plan 2005-2010
Collection Development and Maintenance
Goal: Develop and maintain a quality collection of materials in various formats that reflects the needs and use patterns of the community.- Establish a set of written guidelines for library employees for collection development and maintenance. January 1, 2006
- Work with local historical societies, at both the city and county level, to develop collections and identify specific needs. On-going
- Inventory local history collection and develop a plan for preservation. March 1, 2006
- Develop guidelines, using local borrowing trends, for budget allocations for new materials. January 1, 2006
- Inventory current material holdings. June 1, 2006
- Engage collection agency for long overdue materials. January 1, 2006
- Review and update inventory of art collections, both permanent and circulating. March 1, 2006
- Develop an obituary index that can be accessed via the website. March 1, 2006
- Work cooperatively with area libraries to provide patrons with comprehensive reference materials. On-going
Programming
Goal: Provide a wide range of programming for all age groups in the community.- Provide additional and on-going young adult programming. On-going
- Create a programming budget. January 1, 2006
- Establish a system for accurately measuring participation/attendance at library sponsored events. October 1, 2005
- Establish and foster a young adult advisory board. October 1, 2005
- Provide opportunities for library patrons to initiate and/or suggest programming opportunities. On-going
- Emphasize programs with a local or regional focus. On-going
- Revise job descriptions of one or more positions to include programming responsibilities. October 1, 2005
- Continue to provide a rich variety of children’s programming. On-going
- Work cooperatively with other community agencies and organizations to meet our programming goals. On-going
Financial Support
Goal: Secure additional financial support beyond the tax based support provided by the Olean City School District.- Promote Friends of the Library whenever possible. On-going
- Encourage staff to seek grants to support both on-going and prospective programming. On-going
Staff
Goal: Develop a well-trained, professional staff and volunteer corps ready to assist all library users.- Continue to align current job descriptions with civil service job titles/responsibilities. On-going
- Create a personnel committee composed of the library director, two board members and two community members. October 1, 2005
- Hire for the position of assistant library director. January 1, 2006
- Assign responsibility for coordinating recruitment and maintenance of volunteers to a single staff member. October 1, 2005
- Continue development and implementation of system of annual performance reviews. January 1, 2006
- Review and revise job descriptions on an annual basis. On-going
- Review personnel manual every two years and update as necessary. On-going
- Create a procedures manual. January 1, 2006
- Provide access to both the personnel and procedures manuals via the library intranet. January 1, 2006
- Provide opportunities for staff development, as identified in the annual performance review, through either CCLS workshops or through local offerings. On-going
Facility
Goal: Present a well maintained facility that is comfortable, aesthetically appealing, and accessible to all members of the community.- Review stored materials and remove items as necessary so that public areas of the library are not used for storage. September 1, 2005
- Identify and contract with a facilities consultant to determine optimal and efficient use of the current building. December 1, 2005
- Complete plan for optimal and efficient use of the current building. June 1, 2006
- Make required repairs to roof. June 1, 2005
- Replace ceiling tiles as required. December 1, 2005
- Reconfigure library spaces for more efficient usage after engaging facility usage consultant. January 1, 2010
- Implement a cohesive color theme after engaging facility usage consultant. January 1, 2010
- Identify staff room needs. January 1, 2006
- Replace staff room furniture as required. June 1, 2006
- Inventory and catalog all equipment and furniture. June 1, 2006
- Replace carpeting after engaging facility usage consultant. January 1, 2010
- Discuss the current and future status of parking lot next to the library with the owner. January 1, 2006
Technology and Equipment
Goal: Offer and maintain equipment and technology that provides access to the Library’s holdings, access to additional information and resources outside the Library and enables staff to work effectively and efficiently.- Evaluate CCLS system vs. upgrade of current system. January 1, 2006
- Replace current ILS after comparison. December 1, 2006
- Replace (7) public computers. December 1, 2006
- Replace staff computers. December 1, 2006
- Replace phone system. June 1, 2007
- Replace book theft detection system. March 1, 2006
- Replace large vacuum. September 1, 2005
Governance
Goal: Develop and enhance community input and support for the Library’s Mission and Roles.- Amend the library’s charter to increase the size of the Board of Trustees to seven members. November 1, 2005
- Review and revise, as needed, the Board’s bylaws, including a provision for on-line meetings or teleconferencing. June 1, 2006
- Create a committee structure for the board that will enable the Board to take advantage of individuals in the local community that may not be eligible for board membership. June 1, 2006
- Meet annually with Friends of the Library beginning in June 2005. June 1, 2005
- Continue participation in and support of CCLS workshops and conferences. On-going
- Continue Board participation in CCLS meetings and activities. On-going
Committee:
- Darcy Branch, Library Board Trustee
- Lance Chaffee, Library Director
- Ann Lehman, Library Board Trustee
- Carole McNall, Friends of the Library
- Kim Mahar, Reference Librarian
Adopted by Board of Trustees
June 15, 2005